• Administrative Coordinator

    ID
    2018-4060
    Category
    Administrative/Clerical
    Location Address
    5003 South Miami Blvd. US-NC-Durham
  • Healthcare’s helping hand.

    We foster an environment where our people feel free to be themselves at Weatherby Healthcare, a division of CHG Healthcare in Durham, NC. Our core values—Putting People First, Growth, Continuous Improvement, Quality and Professionalism, and Integrity and Ethics—guide us daily to work hard and enjoy what we do! We’re committed to growing our company and are always looking to promote from within. This is an ideal time to join our team.

     

     

    Coordinate and execute administrative aspects of the sales process. The coordinator will act as liaison between sales consultants, support departments, physicians and clients. The coordinator will act proactively and reactively to facilitate the following processes: credentialing, licensing, presentation, confirmation, housing/travel and active assignment maintenance.

    We’re looking for people who:

    • Execute administrative processes that support scheduling physicians into assignments; calendar maintenance & daily tasks
    • Reconcile Flash Days Report & Assignment Report for accuracy of team reporting
    • Meet daily with sales consultants to prioritize tasks and convey progress
    • Attend weekly Sales team/MSS meetings
    • Timesheets
    • Coordinate necessary housing and travel arrangements that the traveling physician may require with the housing and travel departments
    • Coordinate and assist with necessary licensing materials and processes that may be planned or required for assignments
    • Work with consultants to initiate and track progress on internal credentialing
    • Work with consultants to initiate and track progress on hospital privileges
    • Work with consultants to initiate and track progress on license requests
    • Contributes to a positive culture
    • Other duties as assigned by management

    Your role.

    • Demonstrated experience in successfully meeting individual production goals
    • Two years work experience in an administrative position supporting professional level functions in a fast paced, team environment
    • Experience working with a variety of personality styles in a professional environment
    • High school diploma or equivalent
    • Well refined organizational and prioritization skills
    • Demonstrated planning and follow-up skills
    • Strong written and oral communication skills, especially phone skills
    • Strong computer skills in word processing, spreadsheet and database applications
    • Demonstrated process orientation

     

    Preferred Skills: 

    • Ability to inspire energy in others
    • Ability to articulate information and concepts convincingly
    • Ability to handle multiple tasks concurrently
    • Strong organizational skills and attention to detail
    • Excellent time management and prioritization skills focusing on consistently meeting urgent deadlines

    In return, we offer:

    • Competitive hourly wage
    • Comprehensive training - we are Hall of Fame members among the world’s top training organizations
    • Medical, dental, vision, and 401(k) matching
    • Generous paid time off and holidays
    • Retirement planning and savings options
    • Tuition assistance
    • On-site health center (for applicable locations)
    • On-site gym
    • Ability to make an impact in the communities we serve

    To learn more about our company and culture, visit us here.

    How to Get Started

    To have your resume reviewed by someone on our Talent Acquisition team, click on the “apply” link at the top of the screen. Or if you happen to know of someone who might be interested in this position, please feel free to email them the job description by clicking on the “Email to Friend” link, also at the top of the screen.

     

    We are an Affirmative Action/Equal Opportunity Employer

    Minorities/Women/Veterans/Disabled

    We are an at-will employer

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